Exhibitors

Booth Rental
Exhibiting Schedule
Managing an Exhibitor Booth
Selection Process
Other Opportunities for Exhibitors
Cancellation Policy
Security
Questions?

CASLT invites exhibitors to be part of Languages Without Borders (LWB) 2027, Canada’s premier professional learning conference for additional language educators and stakeholders. LWB brings together over 600 attendees from across Canada and abroad.

Get your brand in front of industry leaders and showcase your products and services to key professionals eager to discover what you offer at LWB 2027.

When

April 1–3, 2027

Where

Calgary TELUS Convention Centre, 136 8th Avenue SE, Calgary, AB, T2G 0K6

Who will be there?

Over 600 language educators and stakeholders from across Canada and abroad, including:

• Language teachers
• Program and school administrators
• Language consultants and coordinators
• Professors
• Researchers
• Education students
• And other stakeholders

The conference will include a bingo card giveaway to encourage extra traffic in the exhibitors’ hall. Conference participants can win a prize by collecting signatures from each exhibitor booth to complete their bingo card.

Booth Rental

Cost

• Standard: $1,300 (plus tax)
• Not-for-profit: $1,000 (plus tax)

Location

Space is limited and booths are selected on a first-come, first-served basis. Exhibitors will select their preferred booth location in the registration form.

Standard Booth Equipment

Each booth package includes the following:

• 8′ (2.4 m) draped backwall and 3′ (0.9 m) high draped sidewalls
• One 6′ (1.8 m) dressed black table with white vinyl top and skirted on 3 sides
• Two chairs
• One 110-volt, 15-amp electrical outlet
• One booth identification sign with booth number

Exhibitors will be notified by email when the additional exhibit information and order forms (extra furniture, storage, transportation, etc.) are available.

Booth Representatives

The booth rental cost includes one booth representative. For one or two additional booth representatives, the cost is $275 per person. Payment is due at the time of booking. Additional booth representatives must register as conference participants.

Meals

Booth representatives have access to all coffee breaks and meals at the conference, including breakfasts.

Exhibiting Schedule

Managing an Exhibitor Booth

All booths must be staffed and remain open until the official closing hour. As early dismantling of exhibits is disruptive to the conference, exhibitors may not pack, tear down, or remove any portion prior to the official closing at 12:00 p.m. on April 3. Exhibits must be removed from the exhibit area no later than 3:00 p.m. on Saturday, April 3.

All freight arriving at the Calgary TELUS Convention Centre will be subject to material handling fees. Rates are included in the exhibitor kit (coming soon). Rates include delivery to booth, storage for empty freight, end of show pickup from booth to loading dock, and loading of materials to vehicle(s).

Selection Process

The organizing committee for LWB 2027 reserves the right to only accept requests from exhibitors whose products or services meet the needs of conference delegates.

Other Opportunities for Exhibitors: Advertising and Sponsorship

One or more free booths are included in some sponsorship packages. Consult the Information for Sponsors and Advertisers page to learn more.

Cancellation Policy

Payment for a booth rental is refundable, less a $100 administration fee, until March 15, 2027, at midnight (Eastern time). No refunds are possible after that time.

Security

All property of the exhibitor remains under the custody and control of the exhibitor in transit to, within, and from the exhibit show location. It is recommended that exhibitors take precautions of their own, such as securing small or easily portable articles of value during the exhibit and removing them to a place of safe-keeping when the booth is unstaffed.

Disclaimer of Liability

Exhibitors accept full responsibility for all property that the exhibitor displays or authorizes to display at the conference venue, including set-up, takedown, and in transit. All liability for loss or damage, whatever its type or circumstances, shall be at the sole risk of the exhibitor, notwithstanding that such loss or damage may have arisen through the inadvertent or negligent acts of any person, including any and all members of CASLT. The exhibitor shall protect and hold harmless CASLT from and against any claim for any loss connected with or related to the presence and use of the property of the exhibitor.

Questions?

For any questions about booth reservation, please email communications@caslt.org or call 1 877 727-0994, ext. 203.

The exhibitor booth rental form will be available soon!